Type of Presentation

Lightning Presentation

Publication Date

2019-07-08

Abstract

Background: The hospital is preparing to celebrate its centennial and the librarian had been asked to help gather materials. While many items were found, there was not a way to systematically organize and locate the items. Objectives: Many items were collected for the hospital’s centennial including hospital publications, scrapbooks, photos, and newspaper articles. The Librarian sought out how best to organize these items and make them findable for staff as well as members of the local historical societies. Description: After reviewing repository options, the librarian used Harvard’s Dataverse to create a catalog that can be accessed by staff and local historical groups. Hospital published materials as well as newspaper articles related to the opening of the hospital were cataloged in Dataverse. Each item was tagged with metadata. Images and hospital publications were uploaded to be accessible directly from Dataverse. When copyright allowed, newspaper articles were also uploaded directly to Dataverse. Results: The outcome is a searchable resource of the hospital’s centennial information that is currently still being added to. Standard naming conventions for newspaper articles proved to be challenging with multiple people scanning microfilm. Having a clear naming convention at the start would have saved time at later stages. Conclusion: This project allowed the librarian to demonstrate to leadership team members that there is more to library services than books and literature searching. The work of the historical research committee is appreciated by the hospital’s leadership team.

Keywords

Centennial, Historic site, Massachusetts Historic Commission, Department of Veterans Affairs, Dept. of Veterans Affairs, Northampton, Leeds, Stakeholders, Firewall, Dataverse, Catalog, Harvard, Repository

Acknowledgements

Department of Veterans Affairs New England Healthcare System, Department of Knowledge Information Services and Department of Veterans Affairs Central Western Massachusetts Healthcare System

Corresponding Author

Jessie Casella, MLIS, AHIP, Department of Veterans Affairs Central Western Massachusetts Healthcare System, 421 North Main Street, Leeds, MA 01053; Jessie.Casella@va.gov

DOI

10.13028/0nx8-p206

Rights and Permissions

Copyright © 2019 Casella

Creative Commons License

Creative Commons Attribution 4.0 License
This work is licensed under a Creative Commons Attribution 4.0 License.

Share

COinS
 
Jul 8th, 12:00 AM

Organizing Centennial Resources Using Dataverse

Background: The hospital is preparing to celebrate its centennial and the librarian had been asked to help gather materials. While many items were found, there was not a way to systematically organize and locate the items. Objectives: Many items were collected for the hospital’s centennial including hospital publications, scrapbooks, photos, and newspaper articles. The Librarian sought out how best to organize these items and make them findable for staff as well as members of the local historical societies. Description: After reviewing repository options, the librarian used Harvard’s Dataverse to create a catalog that can be accessed by staff and local historical groups. Hospital published materials as well as newspaper articles related to the opening of the hospital were cataloged in Dataverse. Each item was tagged with metadata. Images and hospital publications were uploaded to be accessible directly from Dataverse. When copyright allowed, newspaper articles were also uploaded directly to Dataverse. Results: The outcome is a searchable resource of the hospital’s centennial information that is currently still being added to. Standard naming conventions for newspaper articles proved to be challenging with multiple people scanning microfilm. Having a clear naming convention at the start would have saved time at later stages. Conclusion: This project allowed the librarian to demonstrate to leadership team members that there is more to library services than books and literature searching. The work of the historical research committee is appreciated by the hospital’s leadership team.

 

To view the content in your browser, please download Adobe Reader or, alternately,
you may Download the file to your hard drive.

NOTE: The latest versions of Adobe Reader do not support viewing PDF files within Firefox on Mac OS and if you are using a modern (Intel) Mac, there is no official plugin for viewing PDF files within the browser window.