Poster Session

Accepted posters are listed below.

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Wednesday, April 3rd
12:00 AM

A Collections and Reference Librarian Partnership in the Planning of a Health Sciences Campus Researchers Information Portal

Kathryn Houk, Tufts University
Kathryn Thornhill, Tufts University

12:00 AM - 1:45 PM

Objectives: This poster describes the planning process for a centralized information website important to researchers on a health sciences campus. Through collaboration, the reference and collections librarians hope to provide a needed educational service and ensure that informational needs are met by including the most appropriate and popular resources from the library collections.

Methods: The reference librarian identified a need for gathering dispersed information important to researchers into a centralized, web-accessible location. The collections librarian was asked to collaborate in order to ensure popular and appropriate library resources are included, and to utilize their knowledge about other campus offices that provide services to researchers. Lists of topics were generated and then organized into a structure perceived to have maximum usability.

Results: A responsive web page, intended to be embedded in the course management software, was designed and coded in HTML/CSS to act as the main navigation into the various topics. The organizational structure designed by the librarians is represented in the page layout. Currently, options for gathering and including the portal content are being explored, including creating new guides and possibly featuring resources created outside of the university. Content curation responsibility issues have also come to the surface and are being discussed.

Conclusions: After gathering and creating the content for inclusion, next steps include gathering feedback from the potential portal users, and utilizing web analytics and usage statistics from vendors and the Innovative Millennium catalog system to promote the most popular resources throughout the portal.

A Librarian by Any Other Name: The Role of the Informationist on a Clinical Research Team

Sally A. Gore, University of Massachusetts Medical School

12:00 AM - 1:45 PM

Informationists are librarians with a disciplinary background in biomedical, behavioral or biological sciences, as well as library and information science. In 2012, the Lamar Soutter Library (LSL), University of Massachusetts Medical School, successfully collaborated with two principal investigators at UMMS, as well as their research team, to receive a supplemental grant from the National Library of Medicine. The award, an “NLM Administrative Supplements for Informationist Services in NIH-funded Research Projects”, was one of eight awarded nationally. It provides funding to support an informationist, or in-context information specialist, who serves the research team by offering expertise in the areas of data and information management.

For 18 months (Sept 2012 - Jan 2014), Sally Gore is serving as a member of the research team on the grant, “Promoting Breast Cancer Screening in Non-Adherent Women” (R01 CA-132935, National Cancer Institute, National Institutes of Health). Devoting a quarter of her scheduled work time to the project, Gore is developing data management tools (a data dictionary and data request form), providing an in-depth literature review and report on the issues facing researchers and internet technology professionals when building and implementing research tools, assisting with a systematic review on the effectiveness of telephone intervention protocols for preventive screenings, and instructing the members of the team in advanced searching techniques and bibliographic management.

This role serves as a new model of embedded librarianship for the LSL. It also provides opportunities for new services from the Library in the role of data and information management. Further, the acceptance of an informationist into a well-funded research team demonstrates a level of commitment by researchers to receiving research support from the Library that it has not experienced to date. This poster graphically displays both new and existing services provided by the informationist, as well as other opportunities that have grown since the original supplemental award was received.

Baking Bytes into Bibliographic Brownies: Collect, Curate, Communicate, Repeat

Michael R. Blake, Harvard-Smithsonian Center for Astrophysics
Louise Rubin, Harvard-Smithsonian Center for Astrophysics

12:00 AM - 1:45 PM

Purpose: This ongoing project enables a more comprehensive response to the changing nature of inquiry by integrating disparate sources of virtual and physical information into a flexible and dynamic institutional knowledge base.

Setting/Participants/Resources: The John G. Wolbach Library serves the Cambridge-based Harvard-Smithsonian Center for Astrophysics and its approximately 450 Ph.D. scientists. Its collaborative relationship with the SAO/NASA Astrophysics Data System (ADS), and a beta application of the Mendeley Institutional Edition (MIE) provide us with a unique opportunity to try a new approach.

Brief Description: The Wolbach Library uses a variety of in-house and vendor supplied databases to collect, curate, and manage its ever-expanding storehouse of information. This poster project describes how we are integrating existing e-resources with emerging technologies and tools in order to help us support our institutional mission. We have recently introduced a data rich Mendeley backbone to our community, which, combined with our internally curated bibliography, will allow us to provide a more comprehensive view of our research community.

Results/Outcome: Approximately 18% of our users are now using Mendeley Institutional Edition accounts. Additional participation and further MIE customization will enhance the information available for administrative use.

Best Practices for Depositing Electronic Health Records into a Shared Clinical Dental Research Data Repository

Kate Thornhill, Simmons College GSLIS

12:00 AM - 1:45 PM


The aim of this poster is to discover how data from electronic health records are deposited and accessed through a consortia dental data repository. Ingestion and accessibility will be examined to learn the procedures and processes COHRI use.


A Consortium for Oral Health Research and Informatics (COHRI) member at Tufts University Dental School was interviewed. Interview questions were modeled after “Conducting a Data Interview” by Michael Witt & Jake Carlson from Purdue University and “Simplified Data Management Plan” by Frameworks for a Data Management Curriculum created by the Lamar Soutter Library, University of Massachusetts Medical School and George C. Gordon Library, Worcester Polytechnic Institute.


Four members of COHRI actively deposit aXiUm EHRs into the repository managed by the University of Texas at Houston’s bioinformatics group (BIG team). Scripts developed by the BIG team are used by the school’s IT department to deliver data quarterly via a SFTP data in .CVS format. Access to the dental data repository is for COHRI institutional members only. Authentication and authorization are required when querying or mining data from COHRI’s i2b2 data warehouse. Researchers looking to access data must get authorization from their university COHRI representative. Data is not available to the public.


These procedures and requirements for ingest and access give insight into actions for managing and accessing data. Further examination should look at the entire data lifecycle such as preservation and sustainability.

Data Information Literacy: Multiple Paths to a Single Goal

Jake R. Carlson, Purdue University
Jon Jeffryes, University of Minnesota - Twin Cities
Brian Westra, University of Oregon
Sarah Wright, Cornell University

12:00 AM - 1:45 PM

Objective: What skills will graduate students need to be successful in managing, working with and curating their research data? This poster reports on initial results from a two-year project funded by the Institute of Museum and Library Services (IMLS) that is centered on exploring this question.

Methods: The project is comprised of five teams (each made up of two librarians and a faculty researcher) from four institutions (Purdue University, University of Oregon, University of Minnesota, and Cornell University). After identifying the needs of their audience each team developed a tailored approach to bring instruction to their respective graduate students. The involvement of a faculty researcher, and pre-instruction interviews of graduate students in each team, ensured that the program developed was indeed relevant to researchers’ real world data needs.

Results: Each team constructed an educational program that was tailored to address the issues identified by our faculty partners. Several commonalities as well as needs for data information literacy skills were discovered across all five teams. Other needs were more specific to the discipline (Natural Resources, Civil Engineering, Ecology, Electrical and Computer Engineering, and Agricultural and Biological Engineering) or to the local environment of the faculty partner. Both the shared and local needs will be addressed in the poster.

Conclusion: Future work in the project will be to analyze collectively the experiences of each team in order to develop a model. The model will serve to inform librarians seeking to develop their own data information literacy programs.

Data Management Progress at the University of Connecticut Libraries

Carolyn Mills, University of Connecticut
David Lowe, University of Connecticut - Storrs

12:00 AM - 1:45 PM

Librarians at UConn have devoted significant attention and efforts to the data management ecosystem on campus in recent years. This poster, against the backdrop of our institutional repository’s growth for a timeline, depicts key developments in the local context, including: establishing the Scholarly Communications and then eScience teams, conducting surveys and workshops, receiving and giving training, and providing an adequate repository to satisfy evolving requirements. Each stage of this progression has allowed us new opportunities to meet the data needs of constituent researchers.

Frameworks for a Data Management Curriculum for Science, Health Sciences, and Engineering Students

Donna Kafel, University of Massachusetts Medical School
Mary E. Piorun, University of Massachusetts Medical School
Siamak Najafi, Worcester Polytechnic Institute
Tracey Leger-Hornby, Worcester Polytechnic Institute
Elaine Russo Martin, University of Massachusetts Medical School

12:00 AM - 1:45 PM

Objectives: This poster illustrates the Frameworks for a Data Management Curriculum intended for undergraduate and graduate students studying science, health sciences, and engineering disciplines.

Methods: An Education Committee composed of librarians, faculty, a curriculum consultant, an evaluation consultant, and an instructional design consultant collaborated in the development of these frameworks. At the two partnering schools, consultants collected data from students regarding their current data management practices and interviewed faculty about their students' data management skills and learning needs. A literature review of current data management courses was conducted. From these resources learning objectives were identified, a simplified data management plan was developed, and a lesson plans for seven course modules were created. The evaluation consultant and an Education Committee librarian interviewed faculty to develop real-life research case scenarios that illustrate data management practices in the lab and clinical settings.

Results: The curriculum frameworks are mapped to the data management plan requirements of the National Science Foundation and include lesson plans for seven instructional modules, a simplified data management plan, course readings, research cases in medicine, biomedical lab research, clinical behavioral health, and aerospace engineering. The Education Committee fully developed course content including readings, activities, research case excerpts, and assessment questions and answers for the fifth module, Legal and Ethical Considerations for Research Data, as proof of concept.

Conclusions: Faculty and librarians have responded that the curriculum frameworks, when fully developed, will be a useful tool for providing data management instruction to undergraduate and graduate students enrolled in diverse science, health science and engineering courses. The modular format of the curriculum and variety of research cases is flexible ; allowing faculty to select modules that are relevant to their course programs. When completed, the curriculum can be delivered in multiple ways: face-to-face, as online interactive modules, or hybrid. Implementation funding for full development of the course modules, additional research cases, and piloting the curriculum modules is proposed.

Implementing a Case-Based Research Data Management Curriculum

Andrew T. Creamer, University of Massachusetts Medical School
Donna Kafel, University of Massachusetts Medical School
Nancy R. LaPelle, University of Massachusetts Medical School
Elaine R. Martin, University of Massachusetts Medical School

12:00 AM - 1:45 PM

OBJECTIVE: The Lamar Soutter Library of the University of Massachusetts Medical School is working with partner librarians at MBL-WHOI, Northeastern, Tufts and UMass Amherst on a NN/LM NER grant to author online modules and develop additional Research Data Management (RDM) Teaching Cases based on the UMMS/WPI Data Management Frameworks. The goal is to create an online curriculum to support these institution’s researchers’ data management (RDM) practices.

METHODS: The criteria for module content were developed by an evaluation expert using the NSF data management plan requirements. To develop additional RDM Teaching Cases librarians conducted semi-structured data interviews with researchers. The librarians transcribed and coded these interviews using a validated RDM planning instrument to categorize the projects’ RDM challenges. The librarians then authored case narratives based on the data interview, highlighting these authentic challenges along with a set of discussion and comprehension questions to support learner outcomes.

RESULTS: Currently there are seven modules in addition to the RDM Teaching Cases being authored by the project partners. The first drafts of the Module content and Teaching Cases are due for completion in spring 2013.

CONCLUSIONS: A Data Management Curriculum and RDM Teaching Cases will provide libraries with an educational resource for teaching best practices and supporting their student and faculty research. These educational materials will help to provide researchers and future-researchers with valuable lessons to improve the management of their data throughout the stages of their projects, and will encourage them to see the relationships between managing their data and sharing their data in the future.

Lifecycle of Data Management Best Practices Workshops at the University of Connecticut

Carolyn Mills, University of Connecticut
Jennifer Eustis, University of Connecticut - Storrs
David Lowe, University of Connecticut - Storrs

12:00 AM - 1:45 PM

We held three broad Data Management Best Practices Instruction for Graduate Students workshops covering an array of topics, taught by Library, Office for Sponsored Programs (OSP) and University IT (UITS) staff.

- Started with the UMM Data Management Curriculum Framework to construct 2.5 hour workshop highlighting major topics of need for those handling research data. Content included: organization, storage, metadata, archiving, sharing data, and legal and ethical matters.

- Collaborated with the OSP and UITS on content and as instructors in organizing, storage, sharing and legal sections. Library staff instructed in metadata and archiving, and co-instructed in organizing, storage and sharing.

- Workshop included the head of UTS to talk about the University Governance Committee on Research & Scholarship.

- Previewed a “ManagingData” listserv to support research data management questions and answers.

- The last workshop’s slides and video available at:

- Based on feedback we reduced time and modified content, including less focus on policies and funders, reworking metadata section, adding more about storage. We more clearly delineated data security (during collection and analysis of data) versus data sharing (data set is finished and available.)

- Feedback from attendees showed storage and security issues most important, followed by data management plan information (particularly the DMP Tool) and improved metadata section.

- Students’ questions following workshops focused on storage and organization, then handling of large data sets.

Next steps include single issue workshops (storage, security or software) and discipline-specific trainings in consultation with disciplinary IT and faculty.

Primary Source Material in Science: The Importance of Archival Field Notes

Constance Rinaldo, Ernst Mayr Library of the MCZ, Harvard University
Joseph deVeer, Ernst Mayr Library of the MCZ, Harvard University
Linda Ford, Museum of Comparative Zoology, Harvard University

12:00 AM - 1:45 PM

Field notebooks are a gold mine of unpublished observations, journal notes, sketches, weather reports, specimen lists and travel narratives: these records are primary source data at its most raw and unevaluated. Historical collections of field notes may be the only documentation of a scientist’s thought processes, ideas and observations, particularly if only some of the material was ever published. As part of an IMLS National Leadership grant, the field notes of William Brewster, a highly published ornithologist working during the late 19th and early 20th centuries were digitized and made accessible via the Biodiversity Heritage Library portal. Along with digitizing specimens and other archival materials related to William Brewster, the notebooks allow easy access to his detailed notes and pioneering work in ornithology. The presentation of these notebooks enhances contemporary studies and makes the entire research cycle of this scientist’s work available for analysis by historians of science, scientists, social scientists and humanists or anyone interested in the process of discovery, by creating a richer and more interactive history of science resource. Who knows what ornithological preconceptions might be reconsidered if this body of work is fully available to contemporary researchers and citizen scientists? The purpose of this poster is to demonstrate the connections among Brewster’s field notes, specimens he collected, the publications that were the result of his work and current research, thus making a case for the value of archival research.

Regional Medical Library-Sponsored e-Science Activities: A Qualitative Survey and Lessons Learned

Raquel Abad, University of California - Davis

12:00 AM - 1:45 PM


To determine, by National Network of Libraries of Medicine (NN/LM) region, the extent of participation in Regional Medical Library (RML)-sponsored activities addressing e-science, the structure of these activities, and the effect, if any, they have had within their region. The project was limited to activities occurring during the current 2011-2016 NN/LM contract period.


The Associate Director (AD) of each RML received, via email, the same letter and qualitative survey. After receiving all surveys, follow-up conversations were held with five of the ADs (63%) as they included contextual information critical to understanding their survey responses and regional activity.


All regions (100%) indicated e-science outreach activity, the form of which greatly varied. While many regions (6) participated in hosting and/or sponsoring educational events, others supported e-science in a plethora of other ways. Moreover, a different survey question highlighted that each region is planning to sponsor future e-science related activities; again, the form of these greatly varied among regions.

Valuable lessons regarding the research process and pertaining to the RMLs were learned throughout the course of this project. These lessons will be detailed in the poster.


The author concludes that, in spite of the project objectives, the more interesting question is, “what form are the RML e-science outreach activities taking?” Every RML is participating in e-science support activities, however the form and structure of these activities varies greatly. The author has learned that the RMLs are not strictly top-down organizations, and therefore, their activities will strongly reflect the interests of their regional membership, i.e. what kind of activity best serves the region and its network members?

The Academic Medical Library as Online Publisher

Mary E. Piorun, University of Massachusetts Medical School
Lisa A. Palmer, University of Massachusetts Medical School
Raquel Abad, University of Massachusetts Medical School
Sally A. Gore, University of Massachusetts Medical School
Donna Kafel, University of Massachusetts Medical School
Elaine Russo Martin, University of Massachusetts Medical School

12:00 AM - 1:45 PM

Objectives: To describe the use of an institutional repository system to facilitate the publishing activities of an academic medical library.

Methods: The Library launched its institutional repository in 2006 and developed a mature collection of peer-reviewed articles, posters, and conference proceedings. Beginning in 2009, the Library sought to expand the use of the repository and partnered with two academic departments, Neurology and Psychiatry, to publish electronic journals. In spring 2011 the Library began to explore the idea of publishing its own peer-reviewed, open access electronic journal. Planning and implementation considerations included: choosing a unique and appropriate name; infrastructure and hosting options; organizational and governance structure; roles and responsibilities; journal structure and content; aims and scope; editorial, peer review and other policies and procedures; and dissemination. Simultaneously the Library undertook the publishing of its first electronic book, where issues of presentation, page turning, photo placement, and indexing became significant.

Results: The inaugural issue of the Journal of eScience Librarianship was published on February 15, 2012 via the journal management platform of the Library’s institutional repository, eScholarship@UMMS. JESLIB has been assigned ISSN 2161-3974. The medical school joined CrossRef so that article metadata could be deposited into their system and each article assigned a DOI (Digital Object Identifier). Additional issues have been published, readership statistics and patterns are positive, and JESLIB is now indexed in the Directory of Open Access Journals. In fall 2012, the Library published its first eBook, “A History of the University of Massachusetts Medical School, which was authored by the medical school’s head of the Office of Medical History and Archives.

Conclusions: Academic medical libraries can successfully publish as well as host online journals and books. Utilizing the institutional repository for publishing purposes offers a number of advantages. The repository provides a tested infrastructure for ingesting and sharing of documents. The repository administrator possesses strong in-house expertise, experience with embargoes, metadata, preservation and dissemination, and most importantly, has built strong relationships and trust with faculty and researchers. The open access platform leads to wider dissemination and maximum impact, backed up by reliable usage statistics. Helpful planning guides and other resources are available to assist libraries and academic groups in publishing open access peer-reviewed materials. Lessons learned include: utilize professional copy editing services; locking papers for revisions speeds up workflows.

Towards Linked Data for Oceanographic Science: The R2R Eventlogger Project, Controlled Vocabularies, and Ontologies at The MBLWHOI Library

Elizabeth Coburn, MBLWHOI Library/Woods Hole Oceanographic Institution
Andrew R. Maffei, Woods Hole Oceanographic Institution
Cynthia L. Chandler, Woods Hole Oceanographic Institution
Lisa Raymond, MBLWHOI Library/Woods Hole Oceanographic Institution

12:00 AM - 1:45 PM

Objective: Research vessels coordinated by the United States University-National Oceanographic Laboratory System (US-UNOLS) collect data which are considered important oceanographic science research products. The NSF-funded Rolling Deck to Repository (R2R) project aims to improve access to these data and diminish barriers to their use. One aspect of the R2R project has been to develop a shipboard scientific event logging system, Eventlogger, which incorporates best practice guidelines, controlled vocabularies, a cruise metadata schema, and a scientific event log. Eventlogger facilitates the eventual ingestion of datasets into oceanographic data repositories for subsequent integration and synthesis by investigators. The careful use of controlled vocabularies and ontologies is an important feature of this system, as the use of internationally-informed, consensus-driven controlled vocabularies will make data sets more interoperable, discoverable and reusable.

Methods: The R2R Eventlogger project is led by Woods Hole Oceanographic Institution (WHOI), and the management of the controlled vocabularies is led by the Data Librarian in the Marine Biological Laboratory/Woods Hole Oceanographic Institution (MBLWHOI) Library. The first target vocabulary has been one for oceanographic instruments. Management of this vocabulary has thus far consisted of reconciling project vocabulary terms with the more widely used community vocabularies served by the NERC Vocabulary Server v2.0 (NVS2.0): terms included in the SeaDataNet Device Catalogue (L22) and the SeaDataNet Device Category vocabularies (L05). Rather than adopt existing community terms, it is more often the case that local terms are mapped by the Data Managers in the NSF-funded Biological and Chemical Oceanographic Data Management Office (BCO-DMO) to community terms, which preserves any important information and meaning investigators impart through the process of assigning these local terms, and has less impact on researchers. New terms, those that cannot be mapped to the existing community vocabularies (often custom, or modified instruments), are submitted for review to the SeaVOX governance process for addition to the community vocabularies. These vocabularies and their mappings are an important part of the aforementioned Eventlogger system. Before a research cruise, investigators configure the instruments they intend to use for their science activities. The instruments available for selection are provided by the MBLWHOI Data Librarian, who curates UNOLS ship-specific lists of standard shipboard instruments using terms for instruments from the R2R Eventlogger Project Vocabulary. Nonstandard shipboard instruments a researcher or investigator wishes to use can also be added, and these instrument terms will eventually be inducted into the R2R Eventlogger Project Vocabulary.

Results: Eventlogger is currently being tested across the UNOLS fleet. A large submission of suggested instrument terms to the SeaDataNet community listserv is currently in progress. New tools for facilitating the management, mapping, and use of these controlled vocabularies are being developed, and new projects with eager partners are envisioned. Ideas for future controlled vocabularies for the ocean science community include: Cruise IDs, Persons, and Ships.

Conclusions: The promotion and use of controlled vocabularies and ontologies will pave the way for linked data in oceanographic science. By mapping local terms to authoritative and community-accepted terms, links are created whereby related data sets can be better discovered, and utilized. Librarians have an established history of working with controlled vocabularies and metadata. Libraries, have and will continue to, serve as centers for information discovery as well as a natural home for the management of standards.

Understanding Genetic Mechanisms of Renewal in Regular Tissue and Cancer Cells: A Data Management Case from a Ph.D. Candidate Data Producer

Jan C. Day, Simmons College

12:00 AM - 1:45 PM

OBJECTIVE: To document the challenges that a Ph.D. candidate faces as being a key producer of research in the field of cancer biology research including intellectual property rights and day-to-day practices in implementing a PI's research objective.

METHODS: The librarian conducted a semi-structured data interview of a Ph.D. candidate from the biology department at a research institution. At the time of writing, the reference interview has not been conducted. The archivist will transcribe the interview using a RDM planning instrument to categorize the RDM challenges. The archivist will author a case narrative to highlight the challenges a Ph.D. candidate as a key producer of research data in an organized study.

RESULTS: At the time of the proposal, the results of the data interview are not yet available.

CONCLUSIONS: Although the interview explores the data management practices of Ph.D. candidate as a key producer of laboratory data, the study does not recommend librarians conducting reference interviews with research staff to create data management plans.