Journal of eScience Librarianship

Guidelines for Authors

Submission Process

To submit articles electronically, authors must create and login to an eScholarship@UMMS account. Click on Submit Article located in the navigation pane to the left. Submissions should follow the formatting instructions below.

  • Manuscripts should be submitted electronically in Microsoft Word or RTF format, using the "Submit Article" link located in the navigation pane to the left.
  • All submissions require the following information provided for each author: Name, Affiliation, and Email Address.
  • Short Title: Include an abbreviated title of not more than 65 characters (including spaces), to be used as a running header for the article.
  • Select an Article Type classification, although the Editorial Board reserves the right to edit this suggestion as necessary. See the full description of Article Types below.
    • Full-Length Paper
    • EScience in Action
    • Letter to the Editor
    • Review
  • Keywords: Include a list of suggested keywords. Separate keywords with a comma. Search engines will locate articles based on these keywords.
  • Disciplines: (Optional) If desired, select academic disciplines that best describe your submission.
  • Abstract: Full-Length Papers and eScience in Action articles must be accompanied by an abstract. See the full description of Abstract below.
  • Once accepted, all manuscripts undergo reformatting by the Managing Editor to fit the design layout agreed upon by the Editorial Board of Journal of eScience Librarianship.

Peer Review

Manuscripts will be peer reviewed. On completion of this process, usually within 6-8 weeks, authors will be notified of the decision. Write in a style that is clear and concise, and use references as necessary to document statements.

Article Types

Full-Length Papers should include a title page, a structured abstract of no more than 250 words (see below), and text of no more than 5,000 words.

EScience in Action articles should include a title page, a narrative abstract of no more than 250 words, and text of no more than 2,000 words. This category of article is intended for the presentation of short, focused, and innovative projects, where substantial preliminary and novel results are of importance to the journal readership but not substantial enough in content to warrant a longer presentation. Submissions for eScience in Action undergo the same peer review as Full-Length Papers.

Letters to the Editor should not exceed 900 words and should include no more than 1 table or figure and no more than 10 references.

Reviews, including products, tools, and books should not exceed 900 words and should include no more than 1 table or figure and no more than 10 references. This category of article is intended to inform readers about new tools and resources that are relevant to librarians engaged in eScience activities.

Manuscript Preparation

Double space the entire manuscript, including title page, abstract, body, references, tables, and figure legends. Use left justification only, so that the right margin is ragged. Number pages consecutively, beginning with the title page. Use a standard font (such as Times New Roman or Helvetica) and set the font size to 12 points (for tables as well as text). Each component of the article should begin on a separate page, as follows: title page, abstract, body text, acknowledgments, references, appendices, figure legends, and tables. All these components must be in a single file, except any figures, each of which should be a separate file (see Tables, Figures and Illustrations, below).

Title Page

The title page should include the following: title of manuscript; author(s); laboratory or institution of origin, with city, state, and country, for each author; name, address, telephone number, fax number, and e-mail address of the author responsible for correspondence. Any previous presentation of the data or findings in a preliminary report or abstract should be indicated. Provide each author's highest academic degree or professional certification.


Full-Length Papers and eScience in Action articles should include an abstract of no more than 250 words. For Full-Length Papers, the abstract should be a structured abstract with the following suggested headings: Objective, Design, Setting, Methods, Results, and Conclusions. If this list of headings is inappropriate, variations are permitted.


In preparing manuscripts spell “e” words based on the following examples:

  • EScience is transforming librarianship.
  • There are multiple opportunities for continuing education in eScience.
  • If the word is treated differently in a proper name, follow the namer’s conventions.
  • “e-Science Center”
  • “eScience Institute”

Tables, Figures and Illustrations

Tables: Prepare tables with the Microsoft Word table editor. Include tables in the same file as the rest of the manuscript, not in separate files. Number tables in the order in which they are cited in the text, and provide a descriptive title for each table.

Figures and illustrations: Number figures in the order in which they are mentioned in the text, and provide a brief but descriptive caption (legend) for each figure. All artwork (figures, photographs, and illustrations) should be submitted as digital files. The required format is TIFF, EPS, or JPEG with the following resolutions: 1,200 dpi for line figures (e.g., graphs), 600 dpi for grayscale figures (e.g., photographs), and 300 dpi for color figures. Each figure or illustration must be a stand-alone file, separate from the text file, and named to match the number cited in the text (e.g., fig1.eps). Do not include titles and legends in illustration files.


References must follow the 16th edition of The Chicago Manual of Style, author-date system. For additional information see http://www.chicagomanualofstyle.org/home.html. Include a DOI (Digital Object Identifier) if the journal article has one. A DOI is a permanent ID that, when appended to http://dx.doi.org/ in the address bar of an Internet browser, will lead to the source. If no DOI is available, list a URL.


Any acknowledgement of funding or assistance with the manuscript preparation should be noted on a separate page at the end of the manuscript.


Authors retain ownership of the copyright for their content. All content in Journal of eScience Librarianship, unless otherwise noted, is licensed under a Creative Commons Attribution—Non-Commercial—Share Alike License, (http://creativecommons.org/licenses/by-nc-sa/3.0/). Under this license, authors' work may be downloaded, redistributed, and new creations built upon it for non-commercial purposes, provided that the authors are credited and the derived work is licensed under identical terms. Author(s) are responsible for obtaining the rights to use 3rd party materials prior to submission.

Authors who post their articles on their personal or institutional websites or repositories should include a citation with a link to the Digital Object Identifier (DOI) of the article, for example:

Originally published in the Journal of eScience Librarianship, 2012; 1(1):51-56, http://dx.doi.org/10.7191/jeslib.2012.1000.

NIH-Funded Research

Under the National Institutes of Health (NIH) Public Access Policy, NIH requires that its funded investigators submit to PubMed Central (PMC) all manuscripts accepted after April 7, 2008, resulting from research supported in whole or in part with direct costs from NIH.

The Journal of eScience Librarianship does not deposit manuscripts on behalf of authors. NIH-funded authors should deposit the final peer-reviewed manuscript in PubMed Central themselves via the NIH Manuscript Submission System (NIHMS). Online tutorials for each step of the process are available at http://www.nihms.nih.gov/web-help/index.shtml.