Policies for Capstone Presentations

Copyright

Students retain ownership of the copyright for the content of their capstone presentation, including the right to use all or part of the content in future works. Students are free to register the copyright to their work with the U.S. Copyright Office.

Students are solely responsible for obtaining the rights to use any third-party copyrighted materials, allowing electronic distribution, prior to submission.

Public Access and Embargoes

The full text of capstone presentations are made publicly available in the University of Massachusetts Medical School’s repository, eScholarship@UMMS, unless students elect to postpone public access for a specified time (this is known as an embargo). Students may choose from the following embargo options: no embargo; 6 months; 1 year; 2 years.

There is a record of each embargoed capstone presentation in eScholarship@UMMS that displays the author name(s), title, abstract, publication year, advisor, department affiliation, and keywords. The record also shows when the embargo will expire. Only the student author(s) and administrators of eScholarship@UMMS can access the full text of the capstone presentation before the embargo expiration date. Abstracts are not required if you are planning to publish included data; however, submitting an abstract for your full text document greatly improves the likelihood that a reader will find and download your document.

Possible reasons to consider an embargo:

  • The student is applying for a patent on an invention or procedure documented in the capstone presentation and does not wish to make the contents public until the patent application has been filed
  • The capstone presentation contains sensitive and/or classified information
  • Immediate release of the capstone presentation may impact an existing or potential publishing agreement

If students do not request an embargo, or following the expiration of an embargo, the full text of each capstone presentation is made publicly available in eScholarship@UMMS with “All Rights Reserved.”

Students and their advisors should discuss and reach a mutual agreement regarding which embargo option is appropriate. Conflicts between the wishes of students and advisors should be resolved before the Capstone eScholarship@UMMS Permission Form is completed.

Publication

Capstone presentations are published exactly as they are submitted. They are not edited, typeset, or retyped by the Library or the School of Medicine. Therefore, the appearance of documents when they are accessed or printed is entirely the responsibility of students. Students must assume responsibility for: preparing the document according to the School of Medicine guidelines for preparation of capstone presentations; converting the document into Adobe PDF format if possible; checking the document for appearance; and submitting the final, approved document to eScholarship@UMMS.

Post-Publication Edits

Once the capstone presentation has been posted on eScholarship@UMMS, corrections or retractions cannot be made unless students submit an official request to the . Since this is the version of record, the full-text cannot simply be swapped out. Changes can be made to the metadata (descriptive information about the capstone presentation) but not to the full text. Upon Capstone Course Leader approval, students will be allowed to upload another version which will display as an additional file, or to submit revised supplemental data as an additional file. The record will be amended to describe the actions/correction.

As capstone presentations are the intellectual property of students, only students can initiate a cancellation or an extension of an approved embargo.

Removal of Content

The full text of a work will generally be removed from eScholarship@UMMS only for reasons such as unethical/ unsound science, plagiarism, copyright infringement, IRB non-compliance and/or violation of the Licensing Agreement. Removal requests should be sent to the and should include the reason for removal. If the work is removed, a record describing the original version of the paper will always remain on the site at the same URL.