Submission Guidelines for Capstone Presentations

Benefits of submitting your capstone presentation to eScholarship@UMMS

  • Immediate exposure through Google, Google Scholar and other search engines to maximize readership and impact of your scholarship
  • Dissemination to a wider audience and increased exposure potentially lead to earlier and increased citation of your work
  • Download statistics are available
  • Permanent link and citation for inclusion on your CV

Overview

This flowchart provides an overview of the online submission process for capstone presentations in eScholarship@UMMS.

Requirements prior to submission

  • The Capstone eScholarship@UMMS Permission Form must be filled out and signed by the student(s) and the Capstone advisor indicating that the manuscript is complete and has been certified by the advisor with the agreed-upon embargo selection.
  • The full text of University of Massachusetts Medical School capstone presentations will be made publicly available in the university’s repository, eScholarship@UMMS. If students wish to request an embargo on their capstone presentation (i.e. a delay in online access to the full text), they must indicate it on the Capstone eScholarship@UMMS Permission Form. Guidelines and a full explanation of embargo options are included on the Capstone Policies page.
  • The completed and signed Capstone eScholarship@UMMS Permission Form must be scanned to PDF format in order to be uploaded along with the capstone presentation as part of the submission process.
  • Students should ensure that their capstone presentation is free of errors. Once the capstone presentation has been posted on eScholarship@UMMS, corrections cannot be made unless students submit an official request to the Capstone Course Leaders.
  • Students must follow the School of Medicine guidelines for preparation of capstone presentations and ensure that formatting is correct, no required pages are missing, and their capstone presentations are properly converted to PDF format if possible. No compression or password protection should be used and all fonts should be embedded in the document.

Before you begin the online submission process

Before you begin the online submission process, please be sure you have the following items ready:

  • Full text of your final, approved capstone presentation, in PDF format
  • Abstract (not required if you plan to publish included data; however, submitting an abstract for your full text document greatly improves the likelihood that a reader will find and download your document)
  • Keywords
  • Name and department of Advisor
  • Scanned PDF version of the completed and signed Capstone eScholarship@UMMS Permission Form
  • Supplemental files (images, spreadsheets, movies, etc.) that are an integral part of the capstone presentation, but not part of the full text, if applicable

If your capstone presentation is in a non-textual format (website, audio, video, images, etc.), please consult at the Lamar Soutter Library before beginning the online submission process.

For capstone presentations with multiple authors, submit only one presentation and add all author names to this submission.

Log in or create your account in eScholarship@UMMS

  1. Open your web browser (Chrome and Firefox work best) and go to http://escholarship.umassmed.edu/cgi/ir_submit.cgi?context=capstones. Or, click on the Submit Capstone link in the left sidebar on http://escholarship.umassmed.edu/capstones/.
  2. If you already have an eScholarship@UMMS account, please log in. If you have never made a submission to eScholarship@UMMS before, you will need to click on Sign Up to create a free account. (It will be separate from your UMass network login.) When creating an account, it is preferable to provide a permanent email address that you can still use after graduation. Please enter “University of Massachusetts Medical School” as your institutional affiliation.
  3. After you click the Sign Up button, the eScholarship@UMMS system will send you a confirmation email. Click on the link in the message to confirm your account. (If you do not see the confirmation message in your email inbox, check the junk mail folder.)

Submission agreement

After logging into the system, you will be presented a submission agreement as the first step of the submission process. This is the same agreement as specified on the Capstone eScholarship@UMMS Permission Form. Please read the agreement carefully, print it for your records, check off the box, and click the Continue button.

eScholarship@UMMS submission form

Enter all information (names and email addresses of all student authors, dates, title, keywords, advisor, advisor’s department, abstract, embargo option) into the eScholarship@UMMS submission form for your capstone presentation. Follow the instructions for each field.

Under Upload Full Text, select one of the two options:

  • “Upload file from your computer”: Click the Browse button to locate the PDF file of the final version of your capstone presentation on your computer and upload it.
  • “Link out to file on remote site”: If your capstone presentation PDF is on Google Drive or Dropbox, get a link for sharing and enter the shareable link in the box. This option is recommended if your file is large (5 MB or larger).

Under Additional Files, check the box “Please check this if you’d like to add additional files”. Upload:

You can enter a description for each file, e.g. “permission form.” When all additional files have been uploaded and saved, click the Continue button to complete the submission process.

When you see the message indicating that your capstone presentation has been successfully uploaded, you are done. You will receive a system-generated email message to confirm receipt of your submission.

If you experience problems during the submission process, contact , the eScholarship@UMMS administrator.

What happens next

After reviewing the submission, the Library will contact you if there are questions regarding your submission. The document will be “locked” to prevent further revisions. The Library will post the capstone presentation in eScholarship@UMMS within 4 weeks of acceptance, with or without an embargo as specified on the permission form.

If you have further questions, please contact the .

Recommended citation and download metrics

Posting your capstone presentation in eScholarship@UMMS provides a permanent link that you can include on a resume or CV. A recommended citation is shown on each capstone presentation page. Capstones are available immediately in Google, Google Scholar, and other search engines to maximize readership and impact of your scholarship. Each month the system will send an email to the email address used for your eScholarship@UMMS account with metrics on the number of full text downloads of your capstone presentation. The download count is also available on the capstone presentation page.